POSITION DESCRIPTION

POSITION:                Program Assistant

DESCRIPTION:        The Program Assistant is a full-time exempt position that is a member of the SOKY Program (Sports) team.  This position is primarily responsible for providing support services to the Sports Department that includes coordination efforts for Tournaments and Competitions.  There will be some travel along with some nighttime and weekend hours required.

RESPONSIBLE TO:Sports Department Directors

GENERAL DUTIES:

1. Be computer literate and have knowledge of word processing.
2. Responsible for administrative duties to assigned Directors.
3. Assist with answering the telephone and general office responsibilities.
4. Communicate regularly with the SOKY Office Manager any day-to-day schedule changes that affect general office responsibilities.
5. Abide by General and Sports Rules of SOKY and Special Olympics, Inc.

PROGRAM DUTIES:

1.      Responsible for data entry after events to input volunteer information.

2.      Provide assistance in planning and coordinating sports department events.

3.      Assist with the computer registration process (Games Management System) for all Tournaments and Competitions.

4.      Assist in the coordination and oversight of support services for all Tournaments and Competitions such as; meals, housing needs for volunteers and staff, delegation check-in procedures, etc.

5.      Responsible for maintaining the stock of official medals and ribbons used for SOKY competitive events.

6.      Responsible for processing all athlete medical forms and maintaining the data base.  Also responsible for seasonal mailings to athletes/coaches about expired or soon to be expired medicals.

7.      Attendance at all SOKY Tournaments and Competitions as required that will include weekend and overnight travel.  Some daytime travel may be required.

8.      Communicate regularly with assigned Directors and perform other duties when assigned.

special/personnel/staff/AdmProgramAss.doc