Accounting Manager

Summary

The Controller contributes to the organizations mission by overseeing all day-to-day accounting and financial operations of the organization.

Essential Duties and Responsibilities

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

1. Management

Overall supervision and oversight of the financial operations including the production of periodic financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and segregation of duties designed to mitigate risk, enhance the accuracy of the organizations financial results, and ensure that financial reports comply with generally accepted accounting principles.

Supervising the trade deduction specialist, monitoring their workload, efficiency, and accuracy; provide direction and training as required to maximize their abilities.

Overseeing the accounting associates responsible for accounts receivable, accounts payable, payroll, budgets, and other accounting duties.

Overseeing all bank accounts and bank/cash flow balances to ensure that balances are under the FDIC limit when possible; recommend new bank accounts when necessary to limit financial risk.

Overseeing permanently restricted endowments and related investments.

Overseeing unrestricted investments.

Overseeing all accounts, subsidiary ledgers, and reporting systems to ensure compliance with appropriate generally accepted accounting principles and regulatory requirements.

Assisting with the receivable collection efforts.

Reconciling the organizations expense to budget on a monthly basis and distribute actuals to various budget owners across the company.

Maintaining the chart of accounts.

2. Transactions

Ensuring that accounts payable invoices are supported by spending requests as appropriate; are verified, approved, and entered into the accounting software; are charged to the appropriate accounts, and class; paid in a timely manner; invoices are marked paid and appropriately filed in the accounting files.

Preparing periodic accounts payable list for review and approval of the CFO.

Preparing periodic cash position report.

Reviewing all vendor statements received, determine whether already paid; if not paid, communicate with the responsible staff members to determine if the original invoice was received, why it was not paid and further actions to be taken.

Maintaining numerical control of accounts payable checks.

Preparing weekly reports and distribute to the CFO, requesting an explanation and follow up on old receivables.

Preparing and processing weekly and bi-weekly payroll; preparing and entering related journal entries and requests for funds; updating employee payroll records; assist in entering new employees into the payroll system; updating payroll records and calculating final paycheck for terminated employees.

Maintaining an orderly accounting filing system.

Reconciling and making appropriate journal entries for all checking, money market and investment accounts.

Recording cash receipts, both via check and credit card in accounting software; preparing deposit spreadsheets; verifying reports to the actual amount deposited in the bank.

Recording purchase and disposition of fixed assets in fixed asset subsidiary ledger; determining appropriate useful life and depreciation method for fixed assets; calculating and recording monthly depreciation expense, and reconciling fixed asset subsidiary ledger to accounting software.

Preparing, reconciling and making necessary journal entries in the accounting software on a monthly basis to record all deferred revenue.

Preparing, reconciling and making necessary journal entries in the accounting software on a monthly basis to record all prepaid expenses and staff travel expenses.

3. Reporting

Recording all necessary journal entries in accounting software, including monthly and year-end closing entries.

Reconciling all balance sheet, income and expense accounts on a monthly basis.

Issuing timely, accurate and complete financial statements on a monthly, quarterly and annual basis, including calculation of variances from the budget and prior year, analysis of those variances, and reporting significant variances to management.

Preparing detailed revenue and expense reports, including the comparison of actuals to budget, for GoMacro on a monthly basis and distribute to the CFO, CEO, and all company budget owners.

Providing additional financial reports and analysis as needed.

Managing the preparation of the annual budget and periodic forecasts, including entering the budget into the accounting software and preparing budget amounts for payroll and related expenses, occupancy related expenses, contractors, staff development and travel, and other accounts as requested by the CFO or the CEO; preparing budget and actual reports for all individual revenue and expense accounts and distributing to responsible senior staff; assisting senior staff with preparation of budget for their assigned accounts; and preparing and updating forecasts as appropriate.

Assist in the reviewing of staff time punches on a regular basis, following up on errors or questionable entries and making corrections as needed; reminding all supervisors to review and approve their direct reports time punches at the end of each pay period and with the help of HR ensure that all supervisors accomplish this.

Providing additional reports to staff members as requested.

4. Compliance

Maintaining an adequate system of internal controls and segregation of duties.

Preparing and maintaining a documented system of accounting policies and procedures.

Informing and training all staff on accounting policies and procedures as they affect staffs responsibilities, emphasizing the necessity for following policies and procedures.

Preparing and maintaining needed forms, such as expense reports, spending requests and check requests.

Preparing and updating time reporting procedures, and training all staff on-time reporting procedures.

Preparing the financial section of the annual reports, including graphs, narrative, and schedules.

Complying with local, state and federal government reporting requirements and tax filings.

5. Audits

Coordinating the timing of the annual audit and serving as liaison to the auditors.

Preparing all account reconciliations, analyses and documentation requested by the auditors.

Preparing year-end financial statements, including all footnote disclosures required by generally accepted accounting principles.

Proofreading and making corrections as needed to audit reports.

6. Other

Reviewing all vendor contracts and recommend edits to the CFO.

Informing the Executive Team on financial reporting, budgeting, and other financial matters when requested by the CFO.

Coordinating with the 401(k) advisor for annual meetings.

Attending and participating in Leadership meetings as requested.

Actively participating in group meetings.

Seeking unbudgeted revenue opportunities and managing expenses effectively in the areas of assigned supervision.

Contributing to the achievement of GoMacros strategic plan.

Recommending an annual budget for the areas of supervision.

Providing other support as requested by the CFO, the Executive, and Leadership Teams.

Adhere to all GoMacro safety rules/guidelines, and even general obvious hazardous in their work area whether a specific safety rule or policy exists.

Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Supervisory Responsibilities

Currently directly supervises four employees. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Master's degree (M. A.) or equivalent; or four to ten years related experience and/or training; or equivalent combination of education and experience.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.